Compliance with Applicable Laws

To the extent applicable, the Japan Foundation will comply with the "Act on the Protection of Personal Information" (Act No. 57 of 2003) (the "Act"), relevant cabinet and ministerial orders, various guidelines stipulated by the Personal Information Protection Commission or other organizations to which the Personal Information Protection Commission has delegated authority, the "EU General Data Protection Regulation (the "GDPR")," the Personal Information Protection Law of the People’s Republic of China and related laws and regulations (the "Chinese Laws"), and other laws and regulations in relation to protection of personal information in relevant countries and regions, etc., and when handling any personal information, the Japan Foundation will properly collect, use and control the same. For more information on the Japan Foundation’s efforts to protect personal information (privacy policy), please visit the following websites:

(Related to the Act): (Japanese) https://www.jpf.go.jp/j/privacy/ (English) https://www.jpf.go.jp/e/privacy/

(Related to the GDPR): https://www.jpf.go.jp/e/privacy/index.html#gdrp

(Related to the Chinese Laws): https://www.jpfbj.cn/jp/personal_information/

Purposes of Use and Period of Personal Information

1. Based on the consent of the user of this website (the "User"), the Japan Foundation will use the Personal Information acquired from the User for creating and managing the accounts that are necessary for screening, notification of screening results, implementation of the project, post-evaluation, communication to successful applicants and for any and all other purposes for management of applicants and successful applicants (the "Purposes of Use").
2. The Japan Foundation will handle the Personal Information of the Users for the period necessary to achieve the Purposes of Use stated above.

Provision of Personal Information

1. The Japan Foundation may provide the Personal Information acquired from the Users to the following organizations, to the minimum extent necessary. The Japan Foundation will make sure that the recipients take measures to ensure the security of the Personal Information.
   • The Ministry of Foreign Affairs of Japan, Embassies or Consulates-General of Japan, etc. (for support for project implementation)
   • Other organizations and individuals who receive the information as needed for the projects
2. The Personal Information acquired from the Users may be used or provided for purposes other than those specified in the Purposes of Use, in accordance with Article 69, Paragraph 2 of the Act, such as providing such Personal Information for administrative organs, other incorporated administrative agencies, local public entities or local incorporated administrative agencies (the "Administrative Organs") as long as the Administrative Organs use the same within the scope necessary to conduct the affairs or services prescribed by applicable laws and regulations and where there is a reasonable ground for such use.

Cross-Border Transfer of Personal Information

1. The Japan Foundation may handle the Personal Information acquired from the Users by transferring the same to the base located in Japan (including the Japan Foundation headquarters) or other countries or regions for the Purposes of Use specified above. The Japan Foundation shall appropriately control the Personal Information in such countries or regions.
2. In addition to the case specified in the preceding paragraph, the Japan Foundation may provide the Personal Information acquired from the Users to necessary organizations or individuals in Japan or other countries or regions for the Purposes of Use specified above as needed for the projects, only when the conditions stipulated in laws and regulations are satisfied.

Security Control of Personal Information

The Japan Foundation shall endeavor to prevent unauthorized access and leakage of the Personal Information of the Users by way of taking appropriate security control measures and control means.

Rights Pertaining to Personal Information of User

The User has the right to access his/her Personal Information, correct inaccurate Personal Information, suspend the use of the Personal Information, etc., to the extent that the Act, the GDPR, the Chinese Laws and other laws pertaining to protection of the Personal Information in the relevant country or region apply.

Filing of Objections against Handling of Personal Information

In the case where the User is dissatisfied with the handling of the Personal Information in the Japan Foundation, such User may state his/her objections to the Japan Foundation to the extent permitted by the applicable laws and regulations. In accordance with the applicable laws and regulations, the User may also file objections to the authority that has jurisdiction over protection of the Personal Information in the country to which the User belongs.

Personal Information of Persons Involved in the Project

The Personal Information of persons involved in the project other than the User, which is submitted by the User to the Japan Foundation, shall also be handled in the same manner as stipulated in 1. to 7. above, and therefore, the Users should provide explanations in advance to the persons involved in the project and obtain their consent.

Contact Information

Please use the contact below for any opinions, questions, etc. regarding any matters specified in this "Handling of Personal Information."

Regional Strategies Div., Planning Dept.
The Japan Foundation
E-mail: jf_apply_master@jpf.go.jp

Revocation of Consent

The User has the right to revoke his/her consent to any matters specified in this "Handling of Personal Information" section at any time. The revocation of consent does not affect the legality of the handling of the Personal Information prior to the revocation. In addition, when the User does not provide his/her consent or revokes his/her consent, such User may not be able to receive necessary information and/or services from the Japan Foundation.